Your First Job? A Guide to Onboarding Paperwork for Young Adults
From the Desk of Our Foster Youth Resource Concierge
I got the funniest text from one of my youth in the Concierge Program last week. She had just gotten hired at her very first job (a huge accomplishment!) and was completing her onboarding process. Then came a picture of the I-9 form, along with a big “What IS this?!” It made me think of all of you and just how confusing these forms can be if you’re seeing them for the first time. When I got my first job, I had no clue what these forms were either. I would’ve loved a quick breakdown! So, here it is: a quick guide to the onboarding paperwork you’ll see at most jobs.
I-9 Form
What It Is: The I-9 is all about proving you’re legally allowed to work in the U.S. This is where you’ll show a few forms of ID (like a passport, driver’s license or Social Security card) to confirm your identity.
How to Fill It Out: On your first day, you’ll enter your name, address, Social Security number, and date of birth. Then, you’ll hand over your ID to your employer, who will check it and sign the form to confirm they’ve verified it.
W-4 Form
What It Is: The W-4 tells your employer how much federal tax to withhold from your paycheck based on your situation (single, married, dependents, etc.).
How to Fill It Out: You’ll answer a few questions about your income and dependents. If this is your first time filling out a W-4, it’s a good idea to ask a parent, guardian, or HR for help, as it affects the amount of tax taken out of each paycheck.
Direct Deposit Form
What It Is: This form lets your paycheck go straight into your bank account..
How to Fill It Out: You’ll need your bank account and routing numbers. These can usually be found on a check, your bank’s website, or app. If you don’t have a bank account, some employers offer prepaid card options or paper checks.
Employee Handbook Acknowledgment
What It Is: The employee handbook is like your guidebook to the job! It’s full of workplace rules, policies, dress codes, and expectations.
How to Fill It Out: Once you’ve read through the handbook, you’ll sign a form saying you understand the policies. This just ensures you’re on the same page with your employer.
Availability Form
What It Is: This is where you’ll let your employer know when you’re available to work. It’s especially helpful for creating a schedule that works around school and other commitments.
How to Fill It Out: Simply list the days and times you’re available to work each week. Be honest here to avoid scheduling issues later on!
Some places may also ask for a consent form for a background check, but that’s more common in certain job fields. Each of these forms is meant to help get you set up smoothly so that you’re ready for your first day. If any part of it seems confusing, remember, even adults get tripped up by these forms sometimes. Don’t hesitate to ask for help from HR, a friend, or a trusted adult.
Still searching for that perfect first job? Check out our articles on resume creation and interview preparation for helpful tips!
If you know a young adult aging out of care who could benefit from extra support like this as they navigate life and work skills, consider completing a referral to our Concierge Program. We’re here to help foster youth build confidence, tackle new challenges, and reach their goals. Let’s make the next steps easier together!
